Job Summary
Under the supervision of the Superintendent and Principal, position is responsible for organizing and operating an effective and comprehensive athletic program at a high school. The work involves conducting needs assessments, developing written material for distribution to coaches, athletes, parents and the community. The incumbent frequently develops and refines own work routine and is expected to carry assignments through to completion independently.

Essential Duties
1. Manages all VHSL-related positions at the school; supervises and advises coaches; conduct coaches’
meetings to explain local and state rules and regulations.
2. Prepares and certifies all interscholastic eligibility and develops school’s master eligibility list for the
Virginia High School League.
3. Prepares and issues coaches’ handbooks; schedules and conducts coaching orientation by sport seasons;
schedules and conducts preseason interscholastic meetings with athletes and parents; assists in development
of athletic handbook/planners, organizing and distributing of athletic team pictures, and processing of all
contracts between athletic organizations and organizations outside the school.
4. Staffs and manages the operation of all home activities and events. Staffing includes: support personnel,
security, game officials and custodial support; coordinates ground services for field preparations;
establishes and maintains crowd control procedures for all events to ensure proper enjoyment and safety of
all spectators and participants.
5. Submits required documentation for athletic events to include, but not limited to game schedules, police,
and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory and budgets;
explores opportunities for fundraising to support the school’s athletic program needs
6. Secures and schedules transportation for all athletic activities and prepares necessary documents; schedules
student athletic physicals and is responsible for maintaining documents/records of same; maintains an
inventory of uniforms, medical supplies, and equipment for all interscholastic activities.
7. Serves as a director for district, region and state interscholastic activities and championships; organizes,
schedules and conducts recognition programs and assemblies for athletic programs; serves as a liaison to
the Parent and Booster groups.
8. Maintains master athletic calendar for school and community use; coordinates athletic fundraisers and
concessions; coordinates logistical aspects of planned events by school administration; coordinates the use
of school athletic bulletin boards and show cases.
9. Models nondiscriminatory practices in all activities; monitors school’s VHSL activities to ensure Title IX
compliance
10. Maintains involvement with local, state and national professional organizations.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties
does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Other Duties
1. Performs any other related duties as assigned by the Principal or other appropriate administrator.

Job Specifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. An
individual must possess a strong knowledge of social science research and evaluation methodology, statistics, and
data processing. Knowledge of data processing software. Skill in explaining testing and statistics to
administrators, teachers, and parents. Ability to communicate, both in writing and orally, technical information in
a way that is understandable to people without technical training. Demonstrated ability to work effectively with
staff from various parts of a school system. Knowledge of quality management, systems thinking, and strategic
planning are highly desirable. Skill in report writing and oral communication, including public speaking and
interpersonal relations required. The requirements listed are representative of the knowledge, skill and/or ability
required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise
qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)
Must possess a Bachelor’s degree and experience coaching a VHSL sport. Knowledge of VHSL
Regulations. Working knowledge of Title IX and its applicability to public school athletics. Understanding and
working knowledge of state, and local initiatives concerning athletics. Ability to establish and maintain effective
working relationships with school administrators, parents, students, and general public. Knowledge of policy,
organization and operation of a successful high school athletic program. Ability to communicate effectively both
orally and in writing, including the ability to publish and to make presentations to community groups,
organizations, and other officials. Ability to effectively manage several tasks simultaneously, using
organizational, managerial and leadership skills.

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with
disabilities to perform essential functions.
Must have the ability to sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to
enter data into a computer terminal; see and read a computer screen and printed material with or without vision
aids; hear and understand speech at normal levels; speak in audible tones so that others may understand; physical
agility to lift up to 50 pounds.

 

Supervision Exercised: Coaches and other school personnel with VHSL-related supplemental contracts
Supervision Received: Principal